Time to Hire Calculator

Understanding Time to Hire

Time to hire measures the number of days between when a job is posted and when a candidate accepts an offer. It's a critical recruitment metric that impacts both candidate experience and business operations.

Time to Hire vs. Time to Fill

• Time to Hire: Days from job posting to offer acceptance
• Time to Fill: Days from job requisition approval to offer acceptance (includes approval delays)

Industry Benchmarks (2024)

• Overall Average: 36-42 days
• Technology: 40-50 days
• Healthcare: 45-60 days
• Retail: 15-25 days
• Finance: 35-45 days
• Manufacturing: 30-40 days
• Executive Roles: 60-90+ days

Typical Hiring Timeline Breakdown

• Job posting and sourcing: 1-2 weeks
• Resume screening: 3-5 days
• Initial interviews: 1-2 weeks
• Second/final interviews: 1-2 weeks
• Background checks: 3-7 days
• Offer negotiation: 3-5 days

Why Time to Hire Matters

• Candidate Experience: Long processes lose top talent
• Business Impact: Open positions hurt productivity
• Cost Efficiency: Faster hiring reduces recruitment costs
• Competitive Advantage: Quick decisions win best candidates

How to Reduce Time to Hire

• Streamline approval processes
• Use applicant tracking systems (ATS)
• Pre-screen candidates effectively
• Conduct efficient interview schedules
• Make faster hiring decisions
• Build talent pipelines for common roles
• Improve job descriptions to attract right candidates
• Use video interviews to save time
• Standardize interview processes
• Empower hiring managers with decision authority

Common Delays in Hiring

• Too many interview rounds
• Scheduling conflicts
• Lengthy approval processes
• Poor candidate communication
• Unrealistic job requirements
• Slow background checks
• Extended offer negotiations

Balance Speed with Quality

While reducing time to hire is important, don't sacrifice quality of hire. The goal is to hire quickly AND hire right. Track both metrics together.

Note: Track time to hire by department, job level, and role type to identify specific bottlenecks in your recruitment process.